Move from Collaborate to Microsoft Teams for Online Teaching

Following a review of tools used for online teaching, the University has agreed to move from Collaborate to Microsoft Teams. This decision was confirmed at LTSEC on 20 May.
Our current contract with Collaborate will end in August 2026, after which Teams will become the University’s primary platform for online teaching from 1 September 2026.
The decision reflects a balanced assessment of several factors. While cost and long-term value were important considerations, it was equally significant that the core teaching functionality offered through Collaborate is now available within Teams. This provides a more integrated, familiar environment for both staff and students, bringing online teaching into the same platform already widely used for collaboration across the University.
It was also recognised that continuing with Collaborate would require a move to a newer version in the near future. This version differs substantially from the current system in terms of features and usability, meaning staff would be adapting to a significantly different platform regardless. Given this, transitioning to Teams now offers a clearer and more consistent direction.
Staff feedback has been a key part of the process. Many colleagues are already confidently using Teams for teaching, and overall sentiment supported the move. Where concerns were raised, such as managing student interactions, these can be addressed through appropriate configuration of Teams to ensure sessions remain structured and manageable.
What does this mean for me?
Staff will need to familiarise themselves with using Teams for teaching ahead of the new academic year. Support will be available to ensure a smooth transition. Digital Services and the Technology Enhanced Learning Unit will provide training, guidance, and resources for both staff and students over the coming months, with further details shared via the staff bulletin, TEL and Digital Services websites, and iTrent.
Furthermore, any recordings made in Collaborate that you would like to retain will need to be moved to Panopto before the end of August. Please see the previous TEL blog post that covers this topic, with instructions.
This change represents a positive step towards a more unified and sustainable digital teaching environment, with the tools, support, and flexibility needed to deliver high-quality online learning.
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