What to do with your recordings in Blackboard

As you are probably aware by now, video files should not be simply uploaded to Blackboard. The files are far too large and will rapidly use up your module\’s data quota. Instead, videos should be uploaded to Panopto.

However, some staff have enquired about managing their Collaborate recordings, which raises a number of questions – how to link to them, whether to upload to Panopto – so we thought it would be a good idea to explore this.

Data Storage

Let’s start by looking at the way the systems manage storage.


Every Blackboard module has a default data quota of 1000MB. Where there is a genuine need, this can be extended, but the data quota of the entire University needs to be carefully managed, as exceeding this has a significant financial implication. Removing videos is an easy way to bring this down. Remember that any resource you delete from a module must also be deleted in the files area in order to impact on the data quota.


Collaborate videos are stored outside of the module on which they were recorded, so do not impact on the data quota. However, there is an overall data quota for Collaborate that also needs careful management. As a result, we are required to archive older videos, having recently deleted all videos recorded prior to January 2021.


There is currently no data quota for Panopto storage as we are charged by the number of views. However, this is likely to change in the future as Panopto moves to a charging by storage model.

Should you move Collaborate recordings to Panopto?

Given that Collaborate recordings eventually need to be archived, some staff have asked whether it would be better to move all Collaborate recordings to Panopto as a matter of course. This is probably not necessary but there may be instances when it would be a good idea:

  • Will the recording be required for a long time? If students will need to access the video for longer than a year, then it might be a good idea to download the files and upload to Panopto.
  • Will the recording need to be deployed on future modules? Some resources may be of use to students on future modules, in which case a move to Panopto may be a good idea so that resources can be shared between modules.
  • Does the video need captioning? One drawback of Collaborate is that it does not provide closed captions, which may be required for accessibility. If you have students on your course who need closed captions, then uploading videos to Panopto may be a good idea, as Panopto does have excellent captioning options.

Bear in mind that uploading videos wholesale to Panopto is a significant undertaking for you as the course tutor, so you should weigh up these issues before you decide what will work best for you and your students.

Also consider that, although there is currently no data quota on Panopto, this is likely to be introduced in the future, so we as an institution will also need to manage Panopto usage. Therefore it’s probably a good idea to only upload resources to Panopto where you think it is really necessary.

If you have any queries feel free to get in touch at

TEL Workshops – Spring 2022

Spring is just around the corner, and it\’s the ideal time to dust off the old grey matter and refresh your TEL skills!

This semester, we at the TEL team are offering our usual range of workshops as detailed below, which you can sign up to via the staff development booking system.

Also look out for our new short course on blended learning which will empower teaching staff to plan and implement high quality blended learning using the range of software and tools available from the University.

Date Workshop Time
15/02/2022 Blackboard made simple 10:15 – 11:30
22/02/2022 Collaborate Virtual Classroom 10:15 – 11:30
28/02/2022 Vevox Polling Software 10:15 – 11:30
02/03/2022 Tests and Surveys 10:15 – 11:45
08/03/2022 Camtasia 10:15 – 11:45
09/03/2022 Assessing Presentations Online 10:15 – 11:30
11/03/2022 Accessibility and Ally 10:15 – 11:30
15/03/2022 Introduction to Panopto 10:15 – 11:30
TBC Implementing Blended Learning TBC

All workshops will be delivered via Collaborate, and a link will be emailed to attendees before the session.

Scheduled Maintenance 8th January

Please be aware that two of our suppliers have scheduled downtime for updates early in the new year.

  • Panopto will be down on 8/1/22 from 10pm for 4 hours
  • Turnitin will be down on 8/1/22 from 0.00 to 8.00

Both systems will be unavailable during this time. If this will impact on your students, for example for assignment submission, we recommend that you send an announcement to make them aware.

Removal of older collaborate videos

To all Collaborate users

Collaborate has been used extensively again this semester with 2377 recordings being made since 1st September to date totalling over 544 hours of recording.  Because Collaborate is a live interactive tool, many recordings don’t ever get played back, but the most played back recording this semester was in the School of Sport and Exercise Science with a huge 286 playbacks.


We now need to review our storage of Collaborate recordings as we are once again approaching the limit included in our licence. We are therefore proposing to remove any recordings made before 1st January 2021. At the height of the pandemic in Semester 1 last Year a huge 10,245 recordings were made and, as most of these are now over a year old, it is necessary to remove these from the system to make room for new recordings.

If you have any recordings you would like to keep please download them from your Collaborate area by 18th December and upload them to Panopto where they will have the added benefit of being automatically captioned. Please see our step-by-step guidance on how to do this. Any recordings made prior to 1st January 2021 will be removed from the system on 3rd January 2021. If you have questions or concerns about this, please contact

We also have some suggestions for best practice to help make the best use of Collaborate:

  • Only record sessions which will need to be accessed again.
  • When recording a long session, stop the recording during breaks or activities offline or in breakout groups.
  • If running a session with little or no interactivity consider using the Panopto webcast feature.
  • Delete any old recordings which are no longer required (statistics show that the vast majority of recordings are only accessed within 30 days of the original event)


Finding and Sharing your Panopto Resources

Panopto is the University’s desktop and lecture recording tool and video hosting platform. Panopto is integrated into Blackboard and permissions to view videos are associated with the Blackboard course.


  • On each Blackboard course there is an associated ‘Panopto course folder’. Any videos in this folder can be viewed by anyone on the course.
  • In addition to this you have your own personal ‘My folder’; any videos in this folder are only viewable to you. If you want to move videos from your My folder into your Course folder, please see this guide to moving Panopto videos.

How can I see where my videos are located?

Go to any Blackboard course where Panopto has been provisioned.

Click on the ‘Panopto Video’ link on the left-hand menu of your Blackboard module.

Here you will see all videos in the corresponding Panopto course folder.

To access your My folder, click the drop-down arrow next to the name of your course.


You will then see your ‘My Folder’:


Note that if you click on ‘Everything’ you will see all the videos you have access to.

You can use the search box to search within a folder.

While this is the default, you can manually change the share settings on any video or any folder. To do this, please see the Panopto Sharing guide.

If you have any queries, please contact us at and we will be happy to help.

Blackboard Rollover 2021-22

Blackboard modules for the 21/22 academic year are now available and ready for you to start working on.
As in previous years you will need to re-register for access to the new modules from the staff web pages – instructions can be found here:
We have amended the standard template very slightly to include a link to the Panopto Video tool by default. If you don’t want to use this it can be removed or hidden from students but this is now widely used so we have included in the template for this year.
All modules have the basic template with pre-populated menu items which relate to the University baseline standards . This ensures a level of consistency which is one of the top priorities that students have requested – see our Students’ top tips for Blackboard.

You may want to consider migrating content from last year\’s modules. If you do this, it is very important that you do not roll over the assessment tab or any of the assessments within, as this will cause problems within your grade centre. If you roll over any tests or quizzes please note that these will not be automatically deployed, so you will need to insert them into the appropriate area within your module.

Whilst consistency is an important factor, we recognise that all modules are individual and you may want to look at some of the other tools and functionality available in Blackboard – we have a full online Blackboard guide but if you need any further support from the TEL team, either individually or as a course or module team please contact to arrange a session with an Academic Learning Technologist.

Decommissioning Uniview

As you may know we introduced Panopto last year as the University’s primary video management system.

As part of this project we arranged for any video still in use from Uniview to be migrated to Panopto and this work has now been completed and users who previously had videos in Uniview should now find them in their “My Folder” in Panopto. To make these available to students you will need to move them from your “My Folder” to the appropriate Blackboard module folder and instructions on how to do this can be found here

Our licence for Uniview is about to expire and the system will be closed down permanently on 12th July. Please double check your folder in Panopto before this date to ensure that you have access to any legacy video before the system is shut down as we will be unable to retrieve any Uniview videos after that date.

TEL Workshops and Facilitated Discussions

Between now and the end of March, we will be running a series of online workshops to help staff get to grips with a range of learning technologies.  In addition to our familiar sessions, we will also be running five facilitated discussions covering topics such as moving tuition online, student engagement and best practice using PebblePad. Staff will have the opportunity to share their experiences and learn new approaches from colleagues, guided by members of the Technology Enhanced Learning Unit.


Blackboard Made Simple  25th January, 10.15 – 11.15 
Collaborate Virtual Classroom  27th January, 10:15  11:15am 
Using Tests and Surveys in Blackboard  3rd February, 10.15 – 11.30 
Blackboard Accessibility and Ally  5th February, 10.15  11.30 
Facilitated discussion – moving to online teaching: what works?  8th February, 11.15  12.15 
Camtasia  10th February, 10.15 – 11.30 
Using Blackboard for Blended and Mobile Learning  12th February, 10.15  11.30 
Recording from your Desktop using Panopto  17th February, 10.15  11.30 
Vevox Polling Software  19th February, 10.15  1130 
Facilitated discussion: Good practice with PebblePad  3rd March, 10.15  11.30 
Assessing student presentations online using Collaborate and Panopto  11th March, 10.15  11.30 
Facilitated discussion: approaches to online assessment 17th March, 10.15  11.15 
Facilitated discussion: recording teaching sessions tips and tricks  25th March, 10.15  11.15 

If you are interested in attending any of these sessions, please sign up via the Staff Development Workshops pages on the staff portal.

Tel Me More – Panopto for Beginners

On Wednesday 16th December, the Technology Enhanced Learning Unit will be hosting our annual ‘TEL’ Me More Seminar. We have been providing more information about the topics that will be covered – see links to the other topics at the bottom of this post.

The final presentation is from Bill Davies, Head of the School of Law, covering the use of Panopto for recording and sharing lectures and other video content.

Panopto for beginners – by a beginner

Bill Davies

This presentation is designed to share experiences of the use of Panopto to support blended learning in Law over the last 3 months.  The session will compare the relative advantages of Panopto with Collaborate and other systems of electronic delivery and discuss experiences of using them simultaneously.

If you are interested in finding out more, you can sign up to attend TEL Me More via the Staff Development Workshops pages. There are now very few spaces available.

You can see details of the other presentations at TEL Me more on the previous posts in this series:

Video Content Management – Important Changes

The implementation of Panopto is now well underway. As part of the roll-out plan we are reviewing legacy video content in other systems.

Planet estream/Uniview

We are planning to migrate any video still in use from Planet eStream/Uniview to Panopto. Before undertaking this work we will be purging the system of any content that has not been viewed within the last 12 months.

If you have video content on eStream that you want to keep, please go to the item in the system and play it. This will ensure it doesn\’t appear in the not accessed list which we will be removing.

If you have any queries about Planet eStream content please email

The system will be purged on 14th December 2020 and any videos that have not been accessed for over 12 months from then will be permanently deleted.

We will also be disabling the ability to upload new content to Planet eStream from Monday 7th December. Any new content will need to be uploaded to Panopto, for more information on this please go to

More information will follow on the migration process.

Collaborate Recordings

We are also looking to remove recordings from Collaborate that are over 12 months old.

If you have a Collaborate recording over 12 months old that you wish to keep, please download the file and upload it to Panopto. This will preserve the recording and add automatic captioning. Again for more information on how to do this please go to

Any recordings over 12 months old will be removed on 14th December 2020.