Removal of older collaborate videos

To all Collaborate users

Collaborate has been used extensively again this semester with 2377 recordings being made since 1st September to date totalling over 544 hours of recording.  Because Collaborate is a live interactive tool, many recordings don’t ever get played back, but the most played back recording this semester was in the School of Sport and Exercise Science with a huge 286 playbacks.


We now need to review our storage of Collaborate recordings as we are once again approaching the limit included in our licence. We are therefore proposing to remove any recordings made before 1st January 2021. At the height of the pandemic in Semester 1 last Year a huge 10,245 recordings were made and, as most of these are now over a year old, it is necessary to remove these from the system to make room for new recordings.

If you have any recordings you would like to keep please download them from your Collaborate area by 18th December and upload them to Panopto where they will have the added benefit of being automatically captioned. Please see our step-by-step guidance on how to do this. Any recordings made prior to 1st January 2021 will be removed from the system on 3rd January 2021. If you have questions or concerns about this, please contact

We also have some suggestions for best practice to help make the best use of Collaborate:

  • Only record sessions which will need to be accessed again.
  • When recording a long session, stop the recording during breaks or activities offline or in breakout groups.
  • If running a session with little or no interactivity consider using the Panopto webcast feature.
  • Delete any old recordings which are no longer required (statistics show that the vast majority of recordings are only accessed within 30 days of the original event)


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